Summer Camp Handbook

This site attempts to provide information about the Yorktown Stage Summer Camp.  Topics are in alphabetical order or you can select ‘Find’ and locate one of the the key words of your inquiry.  If you cannot find the answer you are looking for, please email the Director of Operations at barryysproducer@gmail.com.

ACCESSIBILITY

All camp spaces, including entrances and exits, are accessible by wheelchair except our upstairs studio.  

AIR CONDITIONING

All camp spaces have air conditioning.  Campers should bring a cover in their backpack.

ALPHABETICAL CAMPER LIST

A Camper Alphabetical list, with the group preceding the name, will be sent 7-10 days before the 1st day of each camp week.  The group number is important to know when reviewing the Costume Sheet which lists colors by group.

BABYSITTERS

Some of our counselors are interested in babysitting.  Please contact Barry, barryysproducer@gmail.com, if interested.

BATHROOMS

Counselors take the children on bathroom breaks whenever necessary. If between workshops, those campers will catch up in the next workshop. If in the middle of a workshop, those campers will complete the task as quickly as possible and then return to the workshop. 

BEHAVIOR ISSUES

Please understand that we cannot care for campers with behavioral issues.  These issues include refusals to participate in workshops, taunting or teasing other campers or counselors or any other behavior which requires a single counselor to stay with a camper. You will be notified if an issue occurs.  After a second occurrence, we will ask you to remove the child from camp.

CALENDAR WEEKLY

On Monday, campers receive their Yorktown Stage Tee Shirts.
On Tuesday, campers wear their Yorktown Stage Tee Shirts to Camp.
On Wednesday, campers wear anything they have consistent with the Theme of that day.*
On Thursday, campers wear performance costumes and bring a change of clothes in their backpacks.

On Friday, campers should wear their costumes to camp.  No change of clothes is necessary.

*Do not buy, find as close as possible.

Theme Days:

Week 1: Halloween Day: Wear Crazy Outfits, Colors, Insanity!
Week 3: American Day:  Wear Red, White and Blue!
Week 4: Pajama Day:  Wear PJs! NO slippers and not what you sleep in!
Week 5: Color Wars:  Wear group color. (1/ red, 2/ orange, 3 /yellow, 4/ green, 5/ blue, 6/ purple)
Week 6: Halloween Day: Wear Crazy Outfits, Colors, Insanity!
Week 7: American Day:  Wear Red, White and Blue!
Week 8: Pajama Day:  Wear PJs! NO slippers and not what you sleep in!

Week 9: Color Wars:  Wear group color.  (1/ red, 2/ orange, 3 /yellow, 4/ green, 5/ blue, 6/ purple)

CAMPERS ARE NEVER ALONE

The counselors are always with the children – during their workshops, lunch, to start the day and to end the day.

CELL PHONE USAGE

Campers should bring their cell phones to camp, but must keep the phone in their bag, never on their person.  They may only use their phones in the morning after drop off, for meet and greet and at the end of the day awaiting pickup.

The policy for staff is different:

Cell phones for Staff are not permitted in camp.
Cell phones will be placed in Staff members bag, never on their person
Cell phones may be removed from their bag:
When taking campers to the bathrooms;
When taking campers to the Lunch Truck; and
In case of emergency.
Head counselors will have their cell phones on at all times:
Necessary for staff or parent contact; or
In case of emergency.
Continual cell phone issues will result in:
Immediate termination from work.
No warnings will be issued.

COMMUNCIATIONS

We communicate by email and, in certain instances, by text.  Emails will come from barryysproducer@gmail.com and augustysdirector@gmail.com and jmdances9@gmail.com.

CONFIRMATION

You will receive an email confirmation of enrollment once the application is processed. This confirmation will contain important information. If you do not receive this confirmation, please check your spam folder or visit https://www.yorktownstage.org/summer-theater-camp-workshops/ and select ‘Applications for Print’ on the right side of the page.  If you still need the info, contact Barry at barryysproducer@gmail.com.

COSTUME SHEET WEEKLY

A weekly costume sheet will be sent 7-10 days before the 1st day of each camp week.  Refer to the Camper Alphabetical to see which group your child is in.  Campers will wear this costume for both the Dance and Show portions of the performance. Please review and prepare for the performance. Each week’s Costume Sheet will also be distributed and placed in your child’s folder.  REMINDER: Campers wear their costume on Thursday and bring a change of clothes in their backpack for after the rehearsal.  Campers wear their costumes to camp on Friday for the performance at 2:00 pm followed immediately by pick up. The weekly costume sheet details the color and accessories to be added, i.e. hats, scarves, bracelets, jewelry, etc. Do not use: boas, light up sneakers or sandals or shirts with logos or prints.   Always wear shorts under skirts.

COUNSELOR ROSTER

A Counselor Roster will be sent 7-10 days before the 1st day of each camp week. If you need to stop in on the 1st morning of camp to discuss anything, the Head Counselor for each group along with his/her cell phone number is listed.  If you wish to tip at the end of the week, you will see the total number of counselors in the group. 

CRAFT SUPPLIES

Every camper must have his/her own materials.  Please put these materials in your child’s backpack. The materials are not expensive and can be purchased at Staples.  You may also bring materials already owned.  Choose whatever colors you prefer, it is your child’s art:

Crayola Crayons, 24/Box;
Elmer’s Disappearing Purple Washable Glue Sticks; and

Tru Red Wooden Pencil, 2.2mm #2 Medium Lead; and
Cra-Z-Art Pre-Sharpened Colored Pencils, Assorted, 12/Box.

CREDIT CARD FEES

If a supplied credit card is declined for any reason, a $25 fee will be charged.  A declined credit card will not affect the registration which will remain active. The charging process is extensive: from the attempt to charge manually; contacting parents and ensuing communications; filing the registration for followup payment; and recharging once valid information is supplied.  PLEASE make sure your credit card is valid, that your credit card limit is sufficient and/or that money has been transferred to the card before supplying the credit card information on the registration.

DAILY CAMPER REQUIREMENTS

Campers should have a back pack including:
Sneakers or Comfortable Shoes (No Sandals);
Folder and 2 pencils (for papers, scripts, music, and notes);
Camper Materials (glue sticks, markers, pencils, crayons);
Lunch, 2 snacks, and 3 drinks (or cash for lunch truck); and a
Full Water Bottle .
Please NO CANDY OR GUM OR PEANUT PRODUCTS! 

DROP OFF

Campers will be dropped off under the theatre marquee.  Drop off is 9:00 – 9:30 AM.  Please enter the parking lot and drive around to that spot. If you need to talk to a Head counselor, you must park and proceed to the walk up line and wait until called.

ELIGIBILITY

Children aged 5-14 or entering grades 1-9 in the fall.

EMERGENCY CONTACT

You will receive a text or call for emergencies. You may text us as well: Augie Abatecola (518-821-0389),  Barry Liebman (914-497-4283) or Jenna Mastro (914) 263-6677.

EXTENDED CARE  

NOTE:  There is no aftercare on the Friday of each camp week. 

We offer extended care for your child before and after scheduled camp hours at an additional cost of $8.00/hour.  We are here each camp day from 8:00 am – 9:00 am and 3:30 pm – 6:00 pm. No reservation is necessary.  By registering for camp with a credit card, you automatically authorize us to charge your credit card for any and all charges incurred by you for extended care of your child.  If you do not use a credit card at registration, you will be required to leave a deposit or credit card authorization to utilize this service. If you do not pick up your child before 3:30 pm, he/she will remain in the Program until you arrive.  If a camper remains past 6:00 p.m. for any reason, you will be charged an additional $25.00. Your credit card will be charged at the end of the week for the time your child has spent in aftercare.  The counselors treat the extended care as another workshop of the day. Activities include dancing, group games, crafts, learning the dances of other groups, discussions, etc.  Campers may use the time for video games or down time for themselves. 

EXTRAS

In addition to the six workshops, activities that are included at camp are: a Dance Party, Relay Race, Fashion Show, Freeze Dance, Talent Show and a Disney Movie.

FEES

$279 for each week 1-6, $329 for each week 7-9. There is a one-time discount of $15 for each sibling registered. A fee of $25 will be charged for declined credit cards. Please do not supply credit card information if funds are not available. Included for each child is a Yorktown Stage Tee-Shirt.

FOOD SHARING

There is no food sharing at camp. We ensure the safety of all campers.  Please do not pack peanut products for lunch/snack, including Nutella.  

GOALS

Our goals for all campers:

Develop a Positive Attitude;
Advance Self Esteem;
Expand Communication Skills;
Establish Confidence;
Experience the Thrill of Performing;
Discover Exciting New Interests;
Make New Friends; and
Enjoy Traditional Camp Activities

GROUP DETERMINATION

Groups are created using the following factors:
– The 6 camp groups must be close to equal in size;
– The youngest campers are in group 1 and the oldest in group 6;
– If an age group must be split, it will be divided by the schools they attend;
– Requests to be placed with another camper are only honored if the campers are one year apart;
– Group placements depend on the ages of the campers.

HAND OUTS TO CAMPERS

On the 1st day of each camp week, the following are distributed to each camper and placed in camper’s backpack:

Costume Sheet (see Costume Sheet);
Musical Script (campers’ line will be noted); and
Yorktown Stage Summer Camp T Shirt.
If a camper is absent on day 1, they will receive these hand outs the first day they return.

HEALTH INFORMATION

The Health Form and Vaccination History must be received before the 1st day of camp. Please scan or take a picture and send as a reply to barryysproducer@gmail.com.  Or mail it to Yorktown Stage, PO Box 877, Yorktown Heights, NY 10598.  Your doctors’ forms are acceptable as long as the Vaccination History is included.

HOURS OF CAMP

8:00-9:00 Extended Care (Before care)
9:00-9:30 Drop Off campers
9:30-3:00 Workshops
12:00-1:00 Lunch
3:00-3:30 Pick Up campers
3:30-6:00 Extended Care (After care)

LATENESS OR ABSENCE

If your child will be absent or late, please TEXT the Head Counselor of your camper’s group.  The head counselor’s cell phone number for each group is listed on the Counselor Roster.

LOCATION

Workshops held indoors and outdoors at the air-conditioned theater located at 1974 Commerce Street, Yorktown Heights, NY 10598. GPS Address: 268 Veterans Road.

LUNCH

Parents provide lunch, snacks and drinks daily. Send camper with full day’s supply of water! Lunch Truck available on location. Lunchtime will be indoors. Please do not pack any nuts or nut products for camper’s lunches.  There will be at least one child in your group with a life threatening peanut and/or tree nut food allergy.  We are protecting the campers who have these allergies.  Please comply. 

While there is refrigeration for medicines, if necessary, there is no such accommodation for foods. We ask that all lunch items sent with the camper be properly packaged, in thermal bags if necessary.

Include snacks as desired.  Yorktown Stage does not supply snacks. Please send your camper with $5-10 cash if they would like to buy food or ice cream/candy at the Lunch Truck (See PROCEDURE below).  Offerings include hot dogs, mozzarella sticks, chicken nuggets, grilled cheese and ice cream.  NOTE: The Lunch Truck can get long and we can only guarantee that lunch will be available. Ice cream and candy will be available only if time permits.  If for some reason the Food Truck will not be present on any given day, you will be notified in advance.

Procedure for sending lunch cash:
Place cash in a clear zip lock bag with your camper’s name on it;
  Each camper must have their own bag, not combined for siblings;

The camper and counselor will make purchases together at the lunch truck;
The counselor will make payment and receive change;
  The camper will receive the food; and

The counselor will place the zip lock bag in the camper’s bag so please be sure to look for it.
Counselors will loan money to  campers who have not come without money.
If counselors make such a loan, please be sure to return the loan as quickly as possible.  

MEDICATIONS

Your child’s medication will remain in their backpack, to be used only as necessary or required. 

NAME LABELS

Place your child’s name on ALL belongings, including clothes, costume pieces, medicines, backpacks, snacks, games, cell phones, etc.  If lost, we will contact you. Each year we have bags and bags of camper items left behind without names. At the end of your child’s camp week, check to see that all belongings are accounted for.  The Lost and Found will be discarded at the end of the summer.

OUTDOORS

Rehearsal Time and Counselor time workshops are held outdoors in the Gazebo area by the walking track.  

PARKING FOR PERFORMANCES

There is ample parking on Veteran’s road (in legal spots) and the triangle shopping center below our building. If parking in the triangle shopping center, you can easily take the stairs across from Acme.  Then walk along the side of the track and enter the building. Please do not park illegally, as you may be towed and/or ticketed.  

PERFORMANCES  

The performance will be on Friday at 2:00 p.m. Doors will open at 1:30 p.m.  The performance will run until 2:45 pm, immediately followed by pick up. Each camper is allowed 2 people to attend the performance.  The performances will NOT be filmed. If necessary, parents may bring siblings to the performance.  There is no charge for admission to the Friday performances. REMINDER: Campers wear their costume on Thursday and bring a change of clothes in their backpack for after the rehearsal.  Campers wear their costumes to camp on Friday for the performance at 2:00 pm followed immediately by pick up.

PICK UP

Pick up is 3:10 – 3:35 p.m. Upon entering, give your child’s name to the Staff member.  Your child will be sent for pickup at the theatre doors.  If you are walking up, please see Staff at the front door under the marquee.  The camp workshops end at 2:55 p.m. and campers need to collect their belongings.  PLEASE do not arrive earlier.  PLEASE follow staff instructions.  Our pick up line must keep moving so as to avoid a traffic jam not only in the parking lot, but along Veterans Road. If your child requires assistance with their car seat, please park in one of the parking spots and walk up to the marquee to get your camper so as to keep the line moving. Please consider picking up after 3:20 when the line slows down. 

If you wish to designate a pickup person for your camper, you must indicate the person’s name on the registration.

There are times when an unnamed person will need to pick up your camper.  In that event, you will need to send an email to barryysproducer@gmail.com and indicate the person’s name, relationship, if any, to the camper and whether or not the camper knows the person.  In addition, the camper must be prepared for the pickup so as to not be anxious when picked up.

PICK UP DURING THE DAY

If you must pick up your child during the day OR drop off late, please TEXT the Head Counselor of your camper’s group to inform of the early pickup time or late drop off time.  The cellphone number of the Head Counselor is on the Counselor Roster you will receive.  When you arrive, TEXT the Head Counselor that you have arrived so that your camper may be brought to or retrieved from under the marquee. Please add 5 minutes to your schedule.  And please remember … early pickups are disruptive to the camp workshops.  Please try to avoid early pickups if possible.

POSITIONS ON STAGE FOR PERFORMANCE

Here’s how it works.
There are 4 lines of campers, divided alphabetically so that nobody feels cheated. Each of the 4 lines takes a turn in each of the 4 positions, e.g., 1st row, 2nd row, 3rd row and 4th row. Each line spends exactly the same amount of time in the front, middle, middle and back during the song.  In this manner, every camper will be in the front at some point.  This is an exact science for us.  A camper’s talent is not a factor in dancing or staging.

REFUNDS

For Weeks 1-6: 
You must cancel within 14 days before the 1st day of camp.

For Weeks 7-9:
You must cancel within 21 days before the 1st day of camp.

If within that time period, you will receive a full refund minus a $25 service charge.
If you cancel after that time period, there will be no refunds
There will be no refunds for days missed due to behavioral dismissal or illness.

We no longer keep a ‘waiting list’ for closed out weeks.
Placing a notice that a week is sold out or ‘no more registrations accepted’ dissuades additional campers.
Therefore, once posted, canceled weeks thereafter will not receive refunds.

RATIOS

There is typically one counselor for every 5-6 campers.
There is typically one boy for every 5-6 girls.

REGISTRATION DEADLINE

There is no specific deadline date for registration.
Registration is capacity controlled …
Registration will close when that capacity is reached.

SNACK TIME

The younger campers have snack time between the 1st and 2nd workshops daily.

SUN SCREEN

Some workshops take place outside in the area inside the running track and the Gazebo.  Please send sunscreen with your campers to be used outdoors.  On days when the heat is oppressive, the campers will stay indoors for those workshops. 

TAX IDENTIFICATION NUMBER

The Yorktown Stage tax ID number is 13-4020538.

TIPPING

Tips are welcomed and appreciated and split between all counselors in a group. Tipping is optional, but many parents make gratuities at the end of each week.  We do recommend a gratuity of $10 for each of the group counselors and $10 total for the group of instructors.  These are only guidelines and gratuities in any amount are greatly appreciated.  Gift cards are often given in lieu of cash.  If you have specific requests, please insert them in the envelope.  The counselors are with your child every minute of the day!.

TYPICAL CAMP DAY

The children arrive between 9-9:30 am and stay with their counselors and group. During each day, each group will attend the six (6) workshops for 45 minute segments. For example, group 1 might start with the dance workshop. Their next workshop might be Crafts, followed by Improvisation. All groups then break for lunch. When they return, Group 1 might have Counselor Time, Rehearsal Time and then finish the day with the Staging workshop.

WEEKS OF SUMMER CAMP

There are 8-9 weeks of the summer, dependent on: the day July 4 falls; the end of the school year; and the start of the next year.

WORKSHOPS

Improv: each group is given acting exercises and situations

Dance: each group is assigned a hip hop dance which they rehearse daily.
Each group gets their own song.
It is the dance portion of the final performance.

Staging: each group is assigned a song from the theme musical which they rehearse daily.
Each group gets their own song.
It is the musical theatre portion of the final performance.

Crafts: daily crafts include face painting, picture frames, puzzles, masks, seals, etc.

Rehearsal Time: each group rehearses the dance and musical numbers assigned.

Counselor Time: traditional camp activities, games or discussion of events and issues.

YSKIDS PARENT ORGANIZATION

Each performance day, the Yorktown Stage parent organization may be offering small candy bags for sale to reward your camper for a job well done.  Each bag is $2 and you will be helping support the various kids productions here at the stage.  They are a nice alternative to flowers and each has an encouraging note.